1. About TCC

Institutional Research, Reporting, & Analytics

The Office of Institutional Research provides data analysis, reporting, and support for informed decision-making, surveys, and compliance reporting at TCC.

About TCC
TCC Spring 2024 Graduates

The Office of Institutional Research, Reporting & Analytics promotes a culture of informed decision-making by providing accurate, timely, and official institutional data and research; and fosters data use by managing and providing user support for the College’s reporting tools. We advance this culture through quality analysis and reporting, effective communication of institutional data and its potential uses, and engaged collaboration with the College’s diverse stakeholders.

Data & Research Services

  • Institutional data retrieval, analysis, and reporting
  • Survey design, administration, and analysis
  • Research assistance
  • Compliance reporting and assistance
  • Training for the TCC community (Cognos, Qualtrics, Tableau)

If you have a data request or need additional resources beyond what is provided on our website, please submit a service request. See our most recent KPI Scorecard.

If you want to conduct a survey of TCC students, faculty, and/or staff, you must follow our Survey Administration Guidelines and submit a service request.

Service Request

Questions?

For questions regarding these guidelines, contact the Institutional Research office at 918‐595‐7925, ir@tulsacc.edu, or contact a team member.

Enrollment Fast Facts

This collection of enrollment facts serves as a quick reference tool for the community. It is updated once a semester.

Unless otherwise noted, this data is based on official, end-of-term data for Fall 2023.

Enrollment Fast FactsHeadcount
Annual Enrollment (credit students, 2022-23)20,071
Fall Enrollment (credit students, Fall 2023)14,538
Full-time Status (12 or more hours)4,557 (31%)
Age 24 and Under8,255 (57%)
Average Age23
Female9,118 (63%)
Racial/Ethnic Minority7,063 (49%)
First-time Students3,091 (21%)
First Generation to College24%
Full-time Pell Recipients (Fall 2023)42%
Developmental Placement (Fall 2023)47%
Tulsa Achieves 2023 Cohort1,727
Tulsa Achieves All Cohorts (2007-2023)28.754
Concurrent Enrollment2.816
Retention Rate (full-time)65%
Three-year Graduation Rate1 (full-time)27%
Three-year Transfer Rate1 (full-time)21%
Degrees Awarded (2022-23)2,600(92%)
Certificates Awarded (2022-23)229 (8%)
Student/Faculty Ratio18:1
Full-time Faculty281 (43%)
Part-time Faculty369 (57%)
Full-time Staff (non-faculty)570 (59%)
Part-time Staff (non-faculty)395 (41%)
Associate Degree Programs (2022-23)72
Credit-bearing Certificate Programs (2022-23)30

1 Based on first-time, full-time degree-seeking, and certificate-seeking students who entered in Fall 2020.

Institutional Data

The TCC Campus Profiles are based on fall student enrollment and faculty data by TCC campuses.

Preliminary Enrollment

Preliminary Enrollment is tracked from the first day of classes after the Add/Drop period ends.

Fall Preliminary Enrollment
Spring Preliminary Enrollment
Summer Preliminary Enrollment

End-of-Term Enrollment Reports

End-of-Term Enrollment Reports are based on official enrollment files submitted to Oklahoma State Regents for Higher Education.

Comparison Report
Fall Term Report
Spring Term Report
Summer Term Report

Course Enrollment and Grade Reports

Course Enrollment and Grade Reports summarize the enrollment and grade distribution of credit courses by discipline and course for the semester.

Fall Course Enrollment and Grade Reports
Spring Course Enrollment and Grade Reports
Summer Course Enrollment and Grade Reports

Enrollment by Major

Enrollment by Major is an unduplicated headcount by major for each term in the state–defined academic year (Summer, Fall, and Spring semesters.)

Outcomes Data reports demonstrate and/or evaluate the success of students and TCC programs through graduation and licensing examination information as required for accreditation by the Higher Learning Commission.

Graduates by Major

Transfer

First–Time Entering Student Cohorts: Historical Three-Year Transfer Rates and Oklahoma Transfer Destinations

Licensure Rates by Program

Common Data Set (CDS)

The Common Data Set (CDS) is a set of clearly defined items developed through collaboration in higher education. This large compilation of institutional data is based on preliminary enrollment for the Fall of each year and is used for official institutional reporting.

Demographic Data

The TCC Demographic Ledger reports on student data for race and gender by academic year headcount, fall headcount, retention, graduation, and transfer rate and includes faculty and staff data for race and gender.

Integrated Postsecondary Education Data System (IPEDS) Data Feedback Reports

Each year, all institutions that receive Title IV financial aid funds are required to complete a number of surveys for the Integrated Postsecondary Education Data System (IPEDS), which is part of the U.S. Department of Education’s National Center for Education Statistics (NCES).

The following Data Feedback Reports are sent to the institution each fall and highlight our statistics as compared to a group of peer institutions:

Program Reports

These reports provide an annual overview of an institution’s assessment activities required by the State Regents’ policy on “Assessment.”

These reports summarize the success outcomes of students who enrolled in a course designed to orient students to TCC campuses and college services, emphasizing personal and social strategies with the goal of increasing student involvement in college and community activities.

This data summarizes Tulsa Achieves cohorts in many areas with comparison data to non-Tulsa Achieves cohorts for the same years.

Tulsa Achieves Annual Report for 2022-2023

Surveys

Community College Survey of Student Engagement (CCSSE)

The Community College Survey of Student Engagement (CCSSE) is a well-established tool that helps institutions focus on good educational practices and identify areas in which they can improve their programs and services for students. Administered every two years during the spring to mostly returning students, the Community College Survey of Student Engagement asks about institutional practices and student behaviors that are highly correlated with student learning and retention.

2022 CCSSE
2021 CCSSE
2019 CCSSE
2017 CCSSE

Revealing Institutional Strengths and Challenges (RISC) Survey

The Revealing Institutional Strengths and Challenges (RISC) Survey provides detailed, actionable data about student success, using the latest advances in survey research and technology. Survey results pinpoint where students are experiencing obstacles and identify campus offices that excel in helping students succeed in college.

Fall 2022 RISC Student Survey Summary Report

Healthy Minds Study - Student Survey

The Healthy Minds Study provides a detailed picture of mental health and related issues in college student populations. Schools typically use their data for some combination of the following purposes: to identify needs and priorities; benchmark against peer institutions; evaluate programs and policies; plan for services and programs; and advocate for resources.

TCC Alumni Surveys

The survey is designed to assess the employment and educational status of graduating students six months after their program completion and their most recent experience at Tulsa Community College. The survey also provides a method for graduates to evaluate their educational experiences in the context of life (e.g., work, continuing education, personal life) after their award.

Exit Surveys of TCC Graduates

Each academic year an Exit Survey is offered to all students applying to receive a certificate or degree from Tulsa Community College.

PACE Climate Survey for Community Colleges

The PACE Climate Survey allows community college leaders to better understand their institution’s culture and overall capacity to promote student success by hearing directly from employees about how they perceive and experience their work. In doing so, the survey promotes open and honest communication to inform priorities for change.

2021 PACE Climate Survey
2019 PACE Climate Survey
2017 PACE Climate Survey

Survey Guidelines and the Institutional Research Team

These guidelines apply to any person or office proposing to administer a survey to TCC students, faculty, or staff. For the purpose of these guidelines, a survey is defined as any set of questions administered to gather self‐report information not available through a standard data request, regardless of whether the survey is verbal, written, or electronic.

Purpose

The proliferation of surveys to college constituents raises important ethical, legal, and practical concerns, such as privacy, protection of human subjects, and survey fatigue from over‐surveying the same groups or administering multiple surveys at the same time or within a short time frame. The purpose of these guidelines is to provide a central, internal administration process in order to promote privacy, minimize survey fatigue, improve survey quality, and increase the reliability and validity of the data collected.

Who Needs to Know these Guidelines

TCC faculty, staff, administrators, students, external TCC consultants, and those not affiliated with the college who are proposing to survey TCC faculty, staff, administrators, or students.

Guidelines

Scope and Applicability

Any person or office, proposing to administer a survey to TCC students, faculty, staff, or administrators must first obtain written approval from the appropriate senior administrator(s) to administer and the Institutional Research office to schedule the survey on the official survey calendar (TCC Survey Administration Calendar in Outlook).

NOTE: These guidelines do not apply to an office that is surveying faculty or staff within its area, or faculty surveying students within a current section of their own course. Nor do they apply to surveys given immediately to attendees of an event (e.g., New Student Orientation, Paint the Zoo Blue) or service (e.g., after an advising session) to evaluate those events and services.

These guidelines do apply to all surveys in which the initiator plans to survey:

  • A population that is not under his or her purview or work as set forth above;
  • The entire faculty, staff, or student body, or any group of faculty, staff, or students under multiple supervisory chains;
  • Populations that cross disciplines, departments, schools, or administrative areas; or
  • Populations for any research project, thesis, dissertation, fellowship, etc.

For example, if Human Resources surveyed all Human Resources staff, or the English department chair surveyed all English faculty, they would not need to obtain approval from Institutional Research. Or, if Academic Advising created a survey to give students after each advising session, they would not need approval. However, if Academic Advising planned to send out a survey to all students who had been seen in Academic Advising over the past year, they would need to get approval.

In addition to following these guidelines, any survey that constitutes human subject research must also be reviewed and approved by the Institutional Review Board. It is recommended to first get approval to administer the survey(s) from the appropriate senior administrator and work with Institutional Research to schedule the appropriate timing of the survey before applying for Institutional Review Board approval.

Information Security Requirements

Any individual requesting survey participant contact information must adhere to all applicable information security policies and FERPA guidelines and laws.

Survey respondent contact information must not be shared with or provided to other offices or to other individuals (either internal or external to the college) beyond the scope of the survey and must not be reused to administer other surveys without written permission from the Institutional Research office. When survey data to be stored on computers, servers, or other devices is confidential per the Information Security Policy, the device must be password protected and encrypted.

Process for Survey Administration Approval

Anyone interested in administering a survey that falls under these guidelines must complete the following steps.

  1. Complete the online Survey Administration Approval Form.
  2. Work with the Institutional Research office to determine which senior administrator(s) approval the requestor must obtain. Get written approval from the appropriate senior administrator(s).
  3. Schedule a survey with the Institutional Research office so the survey can appear on the official TCC Survey Administration Calendar in Outlook.
  4. Obtain additional approval through Institutional Review Board, if applicable.
  5. If you need a list of contact information for survey administration, or if you are planning to administer an online survey, complete the online service request form. Remember, all online surveys that fall under the purview of these guidelines must be designed using the official TCC Qualtrics template and administered by the Office of Institutional Research or the Office of Student Assessment.

Note: If the survey is not fully developed prior to submitting any forms, the requestor should work with Institutional Research or Student Assessment to finalize the survey. The request will not be elevated for final approval until the survey instrument is fully developed.

Requests will be approved based on the content and quality of the survey, the number of requests to survey the same population, and the dates of survey administration. All requests will first be reviewed by the Director of Institutional Research and Institutional Research Manager. The Director or Manager will inform the requestor from whom the appropriate person is to request senior administration approval depending on the intended respondents. The following will give final approval for survey requests:

  • Requests to survey Students will be reviewed by the Vice President of Student Affairs or their designee
  • Requests to survey Faculty members (full‐time and/or adjuncts) will be reviewed by the Senior Vice President and Chief Academic Officer or designee
  • Requests to survey Professional Staff members will be reviewed by the Professional Staff Council president and the Chief Human Resources Officer or designee
  • Requests to survey College Staff members will be reviewed by the College Staff Council chair and the Chief Human Resources Officer or designee
  • Requests to survey all full‐time and/or part‐time employees (including faculty) will be reviewed by the President’s Office

Surveys Administration Format

All surveys to be administered in an online format will be administered using Qualtrics, the online survey tool purchased by TCC. Unless otherwise approved, surveys will be developed in and administered from Qualtrics by the Institutional Research office or Student Assessment office.

Questions?

For questions regarding these guidelines, contact TCC’s Institutional Research office at 918‐595‐7925 or ir@tulsacc.edu.

Institutional Research Team

Institutional Research Office
918‐595‐7925
​ir@tulsacc.edu

Kirstin Krug

Director

Patrick Simmons

Business Intelligence Manager

Dillon Myrick

Business Intelligence Analyst II

DJ Naha

Business Intelligence Analyst II

Robert Holleman

Institutional Research Coordinator